{"id":1642,"date":"2024-01-12T09:26:12","date_gmt":"2024-01-12T09:26:12","guid":{"rendered":"https:\/\/www.trustvare.com\/blog\/?p=1642"},"modified":"2024-01-12T09:26:12","modified_gmt":"2024-01-12T09:26:12","slug":"sort-and-view-outlook-email-by-accounts","status":"publish","type":"post","link":"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/","title":{"rendered":"Top 4 Solution To Sort and View Outlook Email by Accounts"},"content":{"rendered":"<p>MS Outlook allows its users to create and manage more than one email account. For each email account, the advanced tool creates a separate data management boxes. In this article, we will discuss the distinct ways to sort or view email messages as per their accounts. Steps are easy to follow.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/#Solution_1_Creating_Account-Specific_Folders\" >Solution 1: Creating Account-Specific Folders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/#Solution_2_Creating_a_Rule\" >Solution 2: Creating a Rule<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/#Solution_3_Endure_Account_View_Option\" >Solution 3: Endure Account View Option<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/#Solution_4_Customized_View_Option\" >Solution 4: Customized View Option<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Solution_1_Creating_Account-Specific_Folders\"><\/span>Solution 1: Creating Account-Specific Folders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you are working for more than one company, it is good to create separate accounts for each one to manage emails. It is possible by creating new download folders per account. <strong>Here are the steps to follow.<\/strong><\/p>\n<ul>\n<li>For Outlook 2007, navigate Tools menu and select\u00a0<strong>Account Settings<\/strong>. For Outlook 2010\/2013, navigate the File menu and click on Account settings.<\/li>\n<li>After that select the\u00a0<strong>POP3<\/strong>\u00a0account for re-configuration.<\/li>\n<li>Now, press the\u00a0<strong>Change Folder<\/strong>\u00a0option.<\/li>\n<li>Create a\u00a0<strong>new folder<\/strong>\u00a0or select a folder where you want to download POP3 account mails.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1643 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Creating-Account-Specific-Folders-1.gif\" alt=\"Creating Account-Specific Folders-1\" width=\"620\" height=\"505\" \/><\/p>\n<p>Press\u00a0<strong>OK<\/strong>\u00a0and get out the tool. It is how the process will complete.<\/p>\n<h2 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Solution_2_Creating_a_Rule\"><\/span>Solution 2: Creating a Rule<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>MS Outlook supports creating rules feature. They are user-defined rules and can change the flow of emails and saved to the defined account. Use the rule to manipulate arrival of an email from specific account also. <strong>Here are the steps to follow.<\/strong><\/p>\n<ul>\n<li>Choose the\u00a0<strong>Inbox<\/strong>\u00a0folder in your Outlook<\/li>\n<li>For 2003 and 2007, navigate Tools and select\u00a0<strong>Rules &amp; Alerts<\/strong>. For Outlook 2010 and 2013 versions, navigate\u00a0<strong>File<\/strong> and then select <strong>Manage Rules &amp; Alerts<\/strong>\u00a0option.<\/li>\n<li>After that, press\u00a0the <strong>New Rule<\/strong>\u00a0option which is on the E-mail Rules tab.<\/li>\n<li>In Outlook 2003 and 2007,\u00a0<em>Check the message while<\/em> in Outlook 2010 and 2013, choose the\u00a0<strong><em>Apply Rule on Message I Receive <\/em><\/strong><em>option<\/em> and press\u00a0<em>Next<\/em>.<\/li>\n<li>After that, check the \u201c<strong><em>through the specified account<\/em><\/strong>\u201d option in Select conditions section<\/li>\n<li>Press the link featuring<strong>\u00a0<\/strong>in the bottom pane connected with \u201cSpecified\u201d<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1644 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Creating-a-Rule-2.gif\" alt=\"Creating a Rule-2\" width=\"452\" height=\"545\" \/><\/p>\n<ul>\n<li>A new window will open with menu of accounts.<\/li>\n<li>Select a suitable account from drop-down and then <strong>OK<\/strong>, after that,\u00a0<strong>Next<\/strong>.<\/li>\n<li>Shut down the\u00a0<strong>Manage All Views<\/strong>\u00a0pop-up and return to the Mail window. Check the option move it to specified folder.<\/li>\n<li>Click on the\u00a0<strong><em>specified folder<\/em><\/strong>\u00a0link which will open the Rules and Alerts windows, select the desired folder that you wish to download emails from this account. Press New and then a new folder is created.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1645 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Creating-a-Rule-2.2.gif\" alt=\"Creating a Rule-2.2\" width=\"604\" height=\"545\" \/><\/p>\n<ul>\n<li>Press Next and give a name to the rule of your choice<\/li>\n<li>Check the \u201c<strong><em>Run this rule now on messages already in Inbox<\/em><\/strong>\u201d option that move the message to the given account. Also check \u201c<strong><em>Turn on this Rule<\/em><\/strong>\u201d option and then click\u00a0<strong>Finish<\/strong>\u00a0and\u00a0<strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1646 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Creating-a-Rule-2.3.gif\" alt=\"Creating a Rule-2.3\" width=\"451\" height=\"543\" \/><\/p>\n<p>It is one of the best practices to manage databases. There are With few more options of exceptions, you can customize these rules in best way possible. However, if you find it difficult you can try some other methods as well.<\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Solution_3_Endure_Account_View_Option\"><\/span>Solution 3: Endure Account View Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can utilize the view property option to organize emails of each Outlook account. If you are using Outlook 2003 or 2007 versions, select the\u00a0<strong>Arrange By<\/strong>\u00a0option in\u00a0<strong>View<\/strong>\u00a0menu and then select E-mail Account to organize emails according to accounts.<\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Solution_4_Customized_View_Option\"><\/span>Solution 4: Customized View Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Here are advanced steps you can take to create view to filter emails. <strong>Here are the steps you can follow<\/strong>.<\/p>\n<ul>\n<li>For Outlook 2003, select\u00a0<strong>Arrange By<\/strong>\u00a0from View menu. For Outlook 2007, it is <strong>Current View<\/strong>\u00a0in the View menu. For Outlook 2010 and 2013, it is to navigate View tab, then Change View and after this Manage Views.<\/li>\n<li>Press\u00a0<strong>New<\/strong>\u00a0and give it a name<\/li>\n<li>After that, choose\u00a0<strong>Table<\/strong>\u00a0as type and\u00a0<strong>All mail and Post Folders<\/strong> as default.<\/li>\n<li>Press OK and then\u00a0<strong>Filter<\/strong>.<\/li>\n<li>Hit\u00a0<strong>Advanced.<\/strong><\/li>\n<li>After that, navigate the\u00a0<strong>Field<\/strong>\u00a0option and select <strong>All Mail Fields<\/strong>. From multiple options, choose\u00a0<strong>Email Accounts<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1647 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Customized-View-Option-4.gif\" alt=\"Customized View Option-4\" width=\"760\" height=\"613\" \/><\/p>\n<ul>\n<li>In the Filter window of the advanced menu, choose is (exactly) for condition and:\u00a0<strong>Important View <\/strong>for value.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1648 size-full\" src=\"https:\/\/www.trustvare.com\/blog\/wp-content\/uploads\/2024\/01\/Customized-View-Option-4.1.gif\" alt=\"Customized View Option-4.1\" width=\"426\" height=\"323\" \/><\/p>\n<ul>\n<li>Click\u00a0<strong>Add to List<\/strong>\u00a0and press\u00a0<strong>OK<\/strong>\u00a0twice.<\/li>\n<li>Shut down the\u00a0<strong>Manage All<\/strong>\u00a0in Views window and get back to Mail window to ensure changes are done successfully<\/li>\n<li>For every account, you can practice the same View options. Make sure you don\u2019t forget the account name.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>How do you find the above methods? You can choose any of them to sort emails to arrange them according to accounts. Be careful of the version of Outlook you are using because there are a few different steps to follow. If you are not tech savvy to organize emails for different accounts of your Outlook, you can take assistance from technicians.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>MS Outlook allows its users to create and manage more than one email account. For each email account, the advanced tool creates a separate data management boxes. In this article, we will discuss the distinct ways to sort or view email messages as per their accounts. Steps are easy to follow. Solution 1: Creating Account-Specific &#8230; <a title=\"Top 4 Solution To Sort and View Outlook Email by Accounts\" class=\"read-more\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/\" aria-label=\"More on Top 4 Solution To Sort and View Outlook Email by Accounts\">Read more<\/a><\/p>\n","protected":false},"author":4,"featured_media":1650,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-1642","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>#4 Solutions To Sort and View Outlook Email by Accounts<\/title>\n<meta name=\"description\" content=\"Learn the 4 free solution to Sort and View Outlook Email by Accounts - Creating Specific Folders, Rule, Endure Account View , &amp; Customized View.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.trustvare.com\/blog\/sort-and-view-outlook-email-by-accounts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"#4 Solutions To Sort and View Outlook Email by Accounts\" \/>\n<meta property=\"og:description\" content=\"Learn the 4 free solution to Sort and View Outlook Email by Accounts - 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